Legal Assistant - Transactional Real Estate

Location: San Diego, CA (On-Site)
Employment Type: Full-Time
Schedule: 8:00 AM - 4:30 PM (7.5-hour workday)
Salary: $85,000-$95,000 annually
Actual compensation depends on experience, skills, and qualifications.

Benefits: Paid Medical, Dental, and Vision Insurance | 401(k) Plan

About the Firm

Our firm is a leading San Diego law practice known for professionalism, collaboration, and a commitment to excellence. We provide a supportive, team-oriented environment where attorneys and staff work closely to deliver exceptional client service across a broad range of commercial real estate matters.

We are seeking an experienced Transactional Real Estate Legal Assistant to provide dedicated 1:1 support to a senior real estate partner with a high-volume, fast-paced practice. The ideal candidate is detail-oriented, proactive, and adept at managing competing priorities, with the ability to support an attorney billing 300+ hours per month.

Key Responsibilities

• Provide comprehensive 1:1 administrative and transactional support to a senior real estate partner.
• Manage attorney time entries and billing using 3E Elite.
• Handle non-billable administrative tasks including scheduling, document preparation, correspondence, and file organization.
• Work with commercial real estate forms and platforms, including AIA, AIR, and CAR.
• Prepare and submit conflict checks, open new matters, and draft engagement letters and conflict waivers.
• Assist with commercial real estate and corporate transactions, including assembling closing deliverables and preparing detailed closing binders.
• Order and track lien, UCC, and litigation searches to support due diligence.
• Draft, redline, review, and revise transactional documents such as leases and purchase and sale agreements.
• Manage business entity formations and ongoing compliance for corporations, LLCs, and limited partnerships.
• Prepare and file organizational documents, statements of information, notices of transaction, EIN applications, annual reports, and franchise tax filings.
• Coordinate with state agencies and service companies to obtain Certificates of Formation and Good Standing across multiple jurisdictions.

Required Qualifications

• Minimum 5 years of experience as a transactional legal assistant.
• Strong administrative skills and proficiency in MS Word, Excel, and Outlook.
• Hands-on experience supporting real estate development, acquisitions, and transactional matters.
• Exceptional word processing, redlining, and proofreading capabilities.
• Excellent written and verbal communication skills.
• High attention to detail with strong organizational and time-management abilities.
• Ability to work collaboratively and effectively in a fast-paced environment.
• Tech-savvy and comfortable navigating AIA, AIR, and CAR platforms.